Freedom of Information Request

About FOIA

The Freedom of Information Act (FOIA) is a state statute (5 ILCS 140) that provides for a straight-forward, easy-to-use method for the public to gain access government records. Any person who wishes to inspect and/or obtain copies of public records from the City of Sterling shall submit a FOIA request to the City Clerk’s Office unless the document in question can be obtained immediately.


Submitting a FOIA Request

All requests for general City documents should be directed to the City Clerk in the City Clerk’s Office at (815) 632-6630.  To request public records, please fill out and submit this form to the City Clerk.  For police FOIA requests, please contact the Support Service's Supervisor in the Sterling Police Department at (815) 632-6612.  To request records from the police department, please fill out and submit this form to the Police Department, 212 3rd Ave Sterling, IL 61081.

The city will respond to all Freedom of Information requests within five working days of its receipt. If additional time is needed, you will be notified of the city’s intent to respond within an additional five working days as permitted under the Act. If any of the materials you have requested are exempt under the Act, you will be notified in writing of the specific exemption which applies to the documents and you will be provided with all non-exempt materials. You may seek review of any denial, or partial denial, of your request by judicial review pursuant to Section 11 of the Act, or by submitting a request for review to the Public Access Counselor in the Office of the Attorney General at the address set forth below. Any request for review to the Public Access Counselor must be in writing, signed by you, must include a copy of your request and the response, or responses, you have received from the city, and must be filed not later than sixty days after the date of the denial.

Public Access Counselor
Office of the Illinois Attorney General
Public Access & Opinions Bureau
500 South Second Street Springfield, IL 62706


Sterling FOIA Officers

As of January 1, 2010, the Freedom of Information Act (FOIA) requires that all public bodies designate one or more officials or employees to act as a Freedom of Information Act Officer (FOIA Officer). These FOIA Officers (or their designees) shall receive requests for records, ensure that the public body responds to the requests in a timely fashion, and issue responses under FOIA. The FOIA Officer also shall develop a list of documents or categories of records that the public body shall immediately disclose upon request.

City of Sterling's FOIA Officers

Marie Rombouts, City Clerk, (815) 632-6629

Chief Tim Morgan, Police Chief,  (815) 632-6607 

Lt. Jeff Mohr, Support Services Lieutenant, (815) 632-6602

Claudia Garcia, Support Services Supervisor, (815) 632-6612

Roxanne Glazier, Records Clerk, (815) 632-6642 


Accident Reports Online

In an effort to improve the processing and delivery of accidenty reports, the Sterling Police Department has contracted with LexisNexis to manage and distribute its reports via the Internet. To obtain a copy of an accident report, please go to https://ecrash.lexisnexis.com to register for an account.